unspecified-1.jpg
40358178_1097170577109847_8716772694307110912_o.jpg
unspecified-1.jpg

Event Space Rentals


SCROLL DOWN

Event Space Rentals



The raw natural beauty of our space can elevate and add elegance to an event. We are available to help guide you through the event process and can help with your vendor selections. You are free to stop in as many times as you'd like previous to your event, feel free to conduct pre-arranged meetings and walkthroughs.  

All vendors must be licensed, insured and pre-approved to perform at The Willow Ballroom. You are required to select a Caterer and DJ from our list of incredible, local vendors. We recommend hiring a wedding planner as they are an incredible investment for your event.

We are thankful for the men and women who fight for our country and protect us on a daily basis. We offer Military, Police Officers, and Firefighters a special discount for their wedding at The Willow. We cannot thank you enough for your service.


ABOUT THE VENUE

We offer use of the exterior grounds of Porta Bella Vineyards, a gorgeous local private estate with lush gardens and vineyards for a complimentary engagement session location and on the day of event, for more photo ops! If planning a ceremony onsite, we do offer a complimentary wedding rehearsal. We have outdoor and indoor ceremony options. We are BYOB with no corkage fee! Complimentary valet service is also included in our venue rental.

rental rates

Rental rates are provided upon request. Please fill out our contact request form here.

deposit policy

A signed contract and (non-refundable retainer) $1,000.00 are due to book/reserve the space for your event. The balance is due within 90 days of the booking, along with an additional refundable security deposit.

event insurance

Event insurance is required covering the day of the event with a minimum of two million dollars endorsing the Willow Ballroom at the River Road Exchange as an additional insured on the policy. 

CATERING

Our caterer partners will take care of the set up, break down and cleanup of the venue based on your desired floor plan.


VENUE LAYOUT

Screen Shot 2018-04-26 at 3.37.06 PM.png

 

40358178_1097170577109847_8716772694307110912_o.jpg

Praise


Praise


 
Make the Magic Gala 2019 - Camp Kesem

MAKE THE MAGIC GALA (CAMP KESEM)

Words cannot explain how wonderful my experience was at this venue. I planned a large fundraiser, and have never planned a high-scale event like this. Angelica, the venue-owner, is what truly made the event so successful. She was EXTREMELY helpful throughout the entire process- from helping us pick a caterer, to designing the ballroom drapery to cater our needs. She is strong, kind, and educated on every single thing that goes into making a successful event. The valet workers were on their A-game, the caterers she recommended were out of this world, and the rental companies were both cheap and responsible. Her connections and skills alone would make me come back to this venue. All 350 of our guests were in awe at the raw beauty of this place. I seriously cannot recommend this wedding/event venue enough, take my advice and book your dream event at the Willow Ballroom!

- Lauren (Co-Chair)


CALLIE + TREVOR

The Willow Ballroom is the venue for you! My husband and I got married here a little over a year and a half ago and the venue and support we received went above and beyond our expectations. Angelica went out of her way to assure all of our needs were taken care of and when it was wedding day we couldn’t have asked for a smoother day. All of our vendors worked effortlessly inside this beautiful location! The Willow Ballroom has the ability to transform this space into anything your little heart, or Pinterest can come up with! Have your next event or wedding at the Willow Ballroom and your guests will be blown away! We can’t thank Angelica enough for giving us the best wedding experience! 

-Callie


 

CAMILLIE + CHRIS

The Willow Ballroom is truly a spectacular venue and a must see! It offers a tremendous amount of space for large groups and a plethora of setup options for both ceremony & reception. The chandeliers are amazing and the brick makes for an excellent photo backdrop! After stepping inside during our first meeting with Angelica, we could not imagine having our wedding anywhere else. Angelica is awesome to work with. She is very responsive and is with you every step of the way, including the day of! She completely set our mind at ease on our wedding day, helping our design vision come to life and allowing us to enjoy the time with our family and friends. She took care of everything! The list of vendors she works with is also top notch and very professional. We would recommend this venue to anyone who is looking to stay close to Sacramento/Elk Grove but also wants that country/rustic/industrial feel!

-Camille


GABBY + LORENZO

Had the absolute pleasure of having our wedding at the Willow Ballroom! From the second we stepped into the building, we knew it was the one. The charming chandeliers, exposed piping, concrete and brick walls, and white draping makes it have such an enchanting and romantic, yet industrial feel. To top it off, Angelica is AMAZING to work with. She is literally on top of everything, responds and communicates really promptly, and made sure everything went smoothly day of. Definitely a beautiful wedding spot, with lots of space to be as creative and you want to be when setting up your big day!

-Gabby


JENNIFER + CAM

One of the biggest reasons we chose the Willow Ballroom is so we could have the freedom to choose vendors, create/design our own vision, and have a very personalized event- we got all of this and more, which we are very thankful for!  I was sooo happy that access to the the beautiful vineyard for photos was included in the venue. The new (and existing) chandeliers were awesome, and I loved the new tables and items that you guys let us use at the last minute too- they fit our decor really well!! The little details that you keep adding do make a big difference. We are happy to have made our mark in it for sure!

- Jennifer


ANGELA + KEN

Let me first say that I absolutely LOVED the vibe at the Ballroom. After only 15 minutes (literally!) of our meeting Angelica and viewing the space, my husband and I signed the contract for our wedding/reception. During the pre-wedding days, Angelica helped solve a major problem with one of our other vendors and also pitched in during the reception where she thought she could help (all gratis!) We couldn't have been more happy with our choice. I HIGHLY RECOMMEND working with Angelica and planning your event at the Willow Ballroom!

- Angela


ASHLEY + KEVIN

We had our wedding ceremony and reception with 250 guests at the Willow Ballroom and it was an absolute dream! Angelica was incredibly easy to work with, always available when we needed her and the BIGGEST help on the wedding day. We had some issues with our caterer early on, and Angelica helped us with finding a new one and was so flexible with whatever we wanted to do in the space. She let us come to the venue during the planning process multiple times - we were engaged 20 months so it was really fun to watch the venue grow and change every time we came to visit. Fast forward to the day of the wedding and I cannot say thank you enough to Angelica! The venue was perfect for our vision and had such a huge part in making our day such a dream - 100 times out of 100. I would suggest this venue for any wedding or special event.

- Ashley


KATIE + TIM

My husband and I were looking for an indoor venue for our fall wedding that wouldn't limit the amount of guests we wanted to invite or be effected by the weather. We stumbled upon the Willow Ballroom and said YES to this venue immediately. Angelica is very friendly and easy to work with, if you have questions or are stumped about the design of your event, she has great ideas and solutions. Our wedding was AMAZING and all of our guests had nothing but wonderful things to say about the venue. You will not regret having your wedding here at The Willow Ballroom.

-Katie


COURTNEY + NATE

Such a beautiful venue! We had our wedding there this month and it was even more beautiful than I expected once all of the decor came together. We got so many compliments from our guests telling us how wonderful and unique the space was. Angelica is fantastic to work with and went out of her way to accommodate us. They provide some essentials, but other than that, it is a blank canvas where you can bring in all of your own stuff. Some venues are weird about charging you extra to work with vendors that aren't on their preferred list, but The Willow Ballroom and Angelica were happy to work with everyone we chose. If you are looking for a beautiful space for your wedding or event, check this place out!

- Courtney


CATHERINE + RICKY

Our daughter was married at the Willow Ballroom. Angelica was amazing. She took care of all the last minute details and really stepped up on the day of the wedding. The venue was beautiful all lit up and the customer service they provided was exceptional. Thank you Angelica and staff for making this wedding so memorable!

- Kimberly (Mother of the Bride)