The raw natural beauty of our space can elevate and add elegance to an event. All vendors must be licensed, insured and pre-approved to perform at The Willow Ballroom. You must select a Caterer and DJ from our list of incredible local vendors. If you are planning a wedding at the Willow, we require that you have a wedding planner. Please review our guidelines, policies and sample floor plan below to get started!
We are available to help guide you through the event process and can help with your vendor selections. We will always return an email or call within 24 hours. You are free to stop in as many times as you'd like previous to your event. Feel free to conduct pre-arranged meetings and walkthroughs. (We highly recommend this!)
Rental rates are provided upon request. Please fill out our contact request form here.
A signed contract and (non-refundable) $1,000.00 are due to book/reserve the space. The balance is within 90 days of the booking, along with an additional refundable security deposit.
Event insurance is required covering the day of the event with a minimum of two million dollars endorsing the Willow Ballroom at the River Road Exchange as an additional insured on the policy.
We require that you select from our catering list. These caterers work in our space on a regular basis. A caterer unfamiliar with the space is generally not likely to deliver as seamless an experience. If you must use a caterer not on our list, they must be approved by the Willow Ballroom Manager and carry the appropriate licenses and insurance as well as abide by our house rules for clean up and operation inside our space and out.
Let me first say that I absolutely LOVED the vibe at the Ballroom. After only 15 minutes (literally!) of our meeting Angelica and viewing the space, my husband and I signed the contract for our wedding/reception. During the pre-wedding days, Angelica helped solve a major problem with one of our other vendors and also pitched in during the reception where she thought she could help (all gratis!) We couldn't have been more happy with our choice. I HIGHLY RECOMMEND working with Angelica and planning your event at the Willow Ballroom! - Angela
We had our wedding ceremony and reception with 250 guests at the Willow Ballroom and it was an absolute dream! Angelica was incredibly easy to work with, always available when we needed her and the BIGGEST help on the wedding day. We had some issues with our caterer early on, and Angelica helped us with finding a new one and was so flexible with whatever we wanted to do in the space. She let us come to the venue during the planning process multiple times - we were engaged 20 months so it was really fun to watch the venue grow and change every time we came to visit. Fast forward to the day of the wedding and I cannot say thank you enough to Angelica! The venue was perfect for our vision and had such a huge part in making our day such a dream - 100 times out of 100. I would suggest this venue for any wedding or special event. - Ashley
My husband and I were looking for an indoor venue for our fall wedding that wouldn't limit the amount of guests we wanted to invite or be effected by the weather. We stumbled upon the Willow Ballroom and said YES to this venue immediately. Angelica is very friendly and easy to work with, if you have questions or are stumped about the design of your event, she has great ideas and solutions. Our wedding was AMAZING and all of our guests had nothing but wonderful things to say about the venue. You will not regret having your wedding here at The Willow Ballroom. -Katie
Such a beautiful venue! We had our wedding there this month and it was even more beautiful than I expected once all of the decor came together. We got so many compliments from our guests telling us how wonderful and unique the space was. Angelica is fantastic to work with and went out of her way to accommodate us. They provide some essentials, but other than that, it is a blank canvas where you can bring in all of your own stuff. Some venues are weird about charging you extra to work with vendors that aren't on their preferred list, but The Willow Ballroom and Angelica were happy to work with everyone we chose. If you are looking for a beautiful space for your wedding or event, check this place out! - Courtney
Our daughter was married at the Willow Ballroom. Angelica was amazing. She took care of all the last minute details and really stepped up on the day of the wedding. The venue was beautiful all lit up and the customer service they provided was exceptional. Thank you Angelica and staff for making this wedding so memorable! - Kimberly (Mother of the Bride)